GENERAL PURPOSE:
Responsible for the accurate and timely processing of letters of credit, open account or wire transfer. Responsible for logging and tracking payments and reporting activity to dept. manager. Work with buyers, financial institutions, and vendors to clear issues related to invoice payments and shipments of import goods
ESSENTIAL FUNCTIONS:
Letters of Credit (LC) and Open Account (OA):
• Process for LC and OA PO issuances\: Timely and accurate processing of LC and OA payment
to the assigned banks, including approval of submitted letters of credit requests,
clearing discrepancies, and amending LC/OA as required.
• Reviewing payments for accuracy and assisting to resolving any customs issues.
• Ensure data provided by bank is accurate and timely, including the daily funding report
for payment processing.
Wire Transfer/ACH:
• Process for Wire transfer/ACH\: Review first cost matches to Import PO system, resolve
invoice discrepancy, create packing list, and build payments in system.
• Review service invoice for freight, commission and royalty charges are correct and in connection to first cost payment. Compile and perform upload files.
• Maintain good relationships through communication with international finance team, Ross/dd’s buyers, assigned banks, agents, vendors, and all other departments connected.
• Ensure daily transactions are processed accurately in accordance with established guidelines, policies and procedures. Maintaining accurate daily record keeping for all daily reporting of LC/OA issuances and any payments made related to imported goods.
• Research invoice exceptions and adjust voucher accordingly in related systems.
• Assist and support other team members should the need arise, such as with payments for shipping and consolidation of goods is needed.
• Complete Daily Production log.
COMPETENCIES:
• Results Driven/Organizational Agility
• Problem Solving
• Peer Relationships/Interpersonal Savvy
• Technical Competence
• Communication
• Integrity and Trust
QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:
• Minimum 1-2 years of invoice processing/payment, preferably in high volume environment
• AA/AS Degree in Business or related fields will be considered in lieu of 2 years’ experience
• Letter of Credit and import experience preferred
• Good communication Skills
• General knowledge of payment applications on a computerized system, preferably in Trade Finance
• Working knowledge of MS excel and Windows application
• Individual must be self-directed, but also be able to work as a team member
PHYSICAL REQUIREMENTS/ADA:
Job requires ability to work in an office environment, primarily on a computer.
Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.
Consistent timeliness and regular attendance.
Vision requirements\: Ability to see information in print and/or electronically.
SUPERVISORY RESPONSIBILITIES:
None
DISCLAIMER:
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management’s discretion.
Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company’s overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.