Job Description
This position is open to Alaskan Residents only.
Pay is based on the location of the selected candidate; salaries will be discussed at the time of the interview.
Anchorage or Palmer: $25.88 - $29.73 per hour
Juneau: $27.17 - $31.22 per hour
What you will be doing:
Under the supervision of the Department Procurement Manager, the Procurement Specialist (PS) 1/2 position works closely with the divisions of the Department of Administration to support their core mission and functions by performing professional procurement functions.
With direct assistance from their supervisor, the PS1 position is responsible for assisting divisions with entry level professional procurement functions which includes small procurements under $100,000. This position may also assist higher level Procurement Specialists with projects and solicitations. Other duties include contract administration, issuing amendments to contracts, agency leasing administration, agency vehicle and property inventories, and other duties as assigned.
As you learn the ins and outs of this position, you may be entrusted with more complex tasks. In addition to the PS1 duties, the PS2 position is responsible for performing procurements for assigned customers. Under general guidance, a PS2 may conduct formal solicitations, Invitations to Bid (ITB), and Requests for Proposals (RFPs) as authorized in Alaska Statutes (AS 36.30) and associated regulations and administrative guidelines contained in the Alaska Administrative Manual (AAM).
Our organization, mission, and culture:
The Office of Procurement and Property Management's (OPPM) mission is to provide efficient, cost-effective, customer-focused services to State of Alaska agencies, allowing departments to focus resources on their principal functions instead of common administrative functions.
The main objectives of OPPM are to standardize and streamline business processes, leverage technologies to reduce costs, increase efficiencies, and drive higher quality service.
OPPM is dedicated to bettering the processes of State procurement and empowering State agencies to provide the greatest level of service to all Alaskans.
The benefits of joining our team:
Our team has a culture of support and growth. We have multiple career ladders across job categories providing employees advancement opportunities as they gain skills and knowledge. This position has a built-in promotional path to progress from a Procurement Specialist 1 to a Procurement Specialist 2 within our team without having to re-apply for the higher level role. The work is challenging, interesting, and rewarding with a focus on work/life balance. You will be able to telecommute on a hybrid schedule, receive training and mentorship, and work alongside team members who really love what they do!
The working environment you can expect:
OPPM’s office locations in Juneau, Anchorage and Palmer are centrally located in the Juneau State Office Building, the Atwood Building, and the Palmer State Office Building. We offer the option of a hybrid telework schedule to allow maximum flexibility for our employees. OPPM utilizes collaborative platforms to maintain a close-knit team.
Who we are looking for:
In addition to the competencies in the Minimum Qualifications section, we are looking for a candidate with the following competencies:
- Conscientiousness: Displays a high level of effort and commitment towards performing work; demonstrates responsible behavior.
- Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.
- Learning: Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.
- Arithmetic: Performs computations such as addition, subtraction, multiplication, and division correctly using whole numbers, fractions, decimals, and percentages.
Special Note:
If this sounds like your skill set, or one you would like to develop, please submit an application through Workplace Alaska.
Minimum Qualifications
Any combination of education and/or experience that provides the applicant with competencies in:
- Analytical Thinking/Problem Solving: Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
- Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
- Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
- Reading Comprehension: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.
Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience in business administration, logistics, supply chain management, project management, or a related field performing property control, purchasing, contract administration, writing or approving solicitations, explaining contracting requirements, developing or approving product specifications or, developing or approving a scope of work for para-professional and/or professional services.
Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.
“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
Some positions in the series may require an Alaska driver's license.
Additional Required Information
At time of interview, please provide the following:
- Three (3) professional* references, including name, job title, employer, and current contact information. At least one of these references must be a current or past supervisor.
*Professional is defined as a supervisor or an individual who has direct knowledge of your work performance.
Please read the below information carefully. This applies to your application submission.
SUPPLEMENTAL QUESTIONS
For your application to be evaluated, you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.
EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.
WORK EXPERIENCE
Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package. Please include the employer’s name, your job title, dates of employment, and whether the employment was full or part-time. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
NOTICE
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For applicant password assistance, please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
Contact Information
For specific information in reference to the position, please contact the hiring manager:
Kelsey Eschenbach, Administrative Officer 2
Phone: 907-269-7555