Procurement Specialist (Administrative Specialist 3)

Job Posted 12/24/2024
New Jersey Courts
Trenton, NJ US
United States
Job Description


Description


REPOST

Applicants who have already applied need not reapply


When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve.  We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.   Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.


SALARY:  The salary range for this position is $57,644.00 to $93,495.46 for Schedule A, and $57,644.00 to $88,820.70 for Schedule B.  For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.


The Judiciary offers a strong opportunity for growth.


The New Jersey Judiciary is seeking a highly motivated individual to work independently on a purchasing team under the general direction of the Chief and immediate direction of the Assistant Chief or Administrative Supervisor in the Financial Services Office, Purchase and Property Unit. The selected candidate will utilize organizational sourcing strategies and Judiciary policies, effectively communicate with customers, vendors, other departments and entities. The selected candidate will also provide technical assistance to Judiciary purchasing staff statewide, negotiate the best value, maintain a database of vendors and current contracts, special projects, and resolve vendor issues. The selected candidate will be responsible for the day-to-day ordering functions for commodities and services, analyze purchase requisitions, create purchase orders, document office procedures, conduct analysis of equipment usage and services.

REMOTE WORKThe Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.


Example of Duties


  • Write and analyze bid specifications
  • Evaluate contracts and bid proposals
  • Review State contracts
  • Coordinate the bid process for RFP's, RFQ's and RFI's; and make recommendations for waivers of advertising
  • Investigate and resolving complex contract issues
  • Write policies and procedures
  • Plan implementation and communication of projects
  • Related duties as assigned
NOTE: Experience with writing, evaluating, and overseeing multiple commodities in a fast-paced environment. Must be detail-oriented and able to negotiate a variety of commodities.
 
MS Office applications, strong interpersonal and verbal/written communication skills would be helpful.
 
Possession of a Professional certification such as a Certified Professional Public Buyer (CPPB) is beneficial.

Regular and predictable physical presence at the worksite is an essential function of this position.


Qualifications


Graduation from an accredited college or university with a Bachelor's Degree and three years of professional experience in purchasing.

Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. A master's degree may be substituted for one year of experience. A law degree may be substituted for two years of experience. 

Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html)


Supplemental Information


Driver's License:  Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work:  US citizenship is not required.  Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note:  Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law:  In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.  
 
HOW TO APPLY:

The NJ Judiciary requires all applicants to complete the application process fully and as instructed.  All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable.  Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.


The New Jersey Judiciary consists of:  the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System.  The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.

 

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action 
Employer Committed to Ensuring an Open Door to Justice


NeoGov applicant support at 1-877-204-4442 (toll free call)
 Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)