The Procurement Specialist is responsible for evaluating vendors based on price, quality, reliability, and technical support. The Procurement Specialist will contract the appropriate product to be delivered, and discover the best ways to cut procurement and shipping expenses, so that the program can operate within the budget and timeline.
Track and maintain cradle to grave procurement lifecycle (ie. SpendMap approvals, purchasing/payment of Purchase Orders, maintaining a clean procurement file, etc...)
Keep and maintain a clean and accurate file of documentation according to Corp. Policies, FAR, and IMAP contract requirements.
Keep updated records; orders, cost, receipts
Evaluate vendors based on price, quality, reliability, and technical support, contract the appropriate product to be delivered
Devise and use fruitful procurement and sourcing strategies
Discover the best ways to cut procurement and shipping costs, so that the program can operate within budget and timeline
Discover profitable suppliers and initiate procurement partnerships
Negotiating with external vendors to secure advantageous terms
Approve the ordering of necessary goods to fill orders by reviewing all documentation and following all Corp. Policies, FAR, and IMAP contract requirements
Collaborate with key personnel to ensure clarity of the specifications of equipment for Purchase Orders, Tools, Uniforms, Equipment
Coordinate with Inventory Specialist to ensure no shortage of pertinent items (ie. Gen Laptops, Excess Equipment)
Provide monthly reporting metrics
Maintain records of accurate spending within SpendMap
Follow the approval process for purchases and obtain the appropriate approval(s) as required
Maintain an open line of communication with the COR for approvals and clarification as applicable
Provide weekly order status through the department tools (ie. Purchase Order Tracker, SpendMap, mHelpDesk, etc...)
Conduct timely and accurate monthly credit card reconciliation