The Procurement Specialist is responsible for the sourcing and procurement process for new builds, remodels, and break/fix items in support of the Project Delivery team. This process involves vendor pricing negotiations, preparing quotes, creating purchase orders, verification of invoices, all while ensuring that purchases meet target margins and the efficient and timely delivery of equipment to the job site. The successful Procurement Specialist will strive to ensure all specifications and client needs are met by communicating with both the sales and operations teams internally as well as with the client.
Essential Job Duties:
- Acquire appropriate signatures and approvals prior to purchasing
- Create purchase orders and quotes
- Provide tracking information to logistics as soon as orders are completed
- Send updates to Operations team regarding status of purchases to establish expectations and timelines
- Keep 90 day forecast of purchases needed for Delivery Operations updated at all times
- Take responsibility for continual process improvement
- Identify cost effective alternatives to increase margin
- Negotiate with vendors on pricing; perform cost comparisons
- Develop and maintain relationships with key vendors
- Develop sourcing options both locally for job sites and corporately for commonly ordered items
- Ensure accurate and timely entry of data into software used for purchase orders, quotes, and invoicing
- Submit appropriate documentation to accounting for payment in a timely manner
- Represent Cielo values and the Cielo Brand at all times
- Verify accuracy of invoices
- Process warranties and RMAs
- Coordinate return or replacement of equipment
- Scan and electronic filing of documents
- Stay up to date with local and international laws and regulations regarding purchasing and fees (FATCA, NAFTA, etc.)
- Deliver exceptional customer service at all times
KNOWLEDGE, SKILLS, & ABILITIES
- Ability to identify problems and evaluate solutions or alternate approaches
- Strong written & verbal communication and interpersonal skills
- Excellent listening skills
- Proficient in office computers and computer applications such as word processing, spreadsheets, email, PDF, etc.
- Ability to handle fast paced environment with changing priorities
- Strong attention to detail
- Professional attitude and demeanor
- Outstanding customer service skills
- Excellent time management
- Understanding of vendor pricing and profit margins
QUALIFICATIONS:
- A bachelor’s degree in business or related field or the work equivalent
- Two years of experience in procurement and vendor relations
- Knowledge of A/V and IT components preferred
PHYSICAL REQUIREMENTS:
Must be able to perform the following:
- Lift up to 25 pounds
- Stand or sit for extended periods of time
- View a computer terminal for extended periods of time
- Stoop, kneel, reach, stand, grasp, lift, carry, push, pull, or move objects
- Repetitive finger, wrist, elbow, shoulder, or neck movement
- Works in a cubicle or office setting
- Quiet to moderate noise level