Procurement Specialist

Pennsylvania Leadership Charter School is a state-wide, public (tuition-free) K-12 online charter school with a substantial number of students. Our teachers are part of an educational team whose innovative approach to education is providing a dynamic learning experience for students across the state of Pennsylvania through cyber education. All teachers report to work throughout our various locations in Pennsylvania.

Click here for additional information about our school.

Job Purpose:

The Procurement Specialist  works closely with the Manager of Business Operations and Federal Programs team to research vendors, services, and goods; facilitate procurement process of purchases; assist with planning for purchasing of materials and services; organize procurement documentation gathered during vetting process; liaise between school departments and vendors; and provide reports to the LEA as well as state and federal authorizers as needed.  The Procurement Specialist will ensure compliance with all applicable state and federal regulations regarding use of federal and non-federal funds. The Procurement Specialist will maintain detailed and accurate records and documentation.

Essential Duties and Responsibilities:

• Initiate appropriate procurement processes (sole sourcing situations, competitive sealed bids, requests for  proposals, requests for quotations etc.) based on the purchasing’s requirements.


• Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up. 


• Engage in procurement planning alongside departments and facilitate procurement activities with department expertise. 


• Analyze current procurement activities and recommend improvements through more efficient procurement procedures.


• Research and compare vendor products and services, contract terms and conditions to ensure most cost effective and competitive pricing.


• Create approved vendor lists for frequently used products and services.


• Confirm good financial standing of vendors with regular and frequent SAM.gov checks.


• Proactively notify and include Minority and Women Owned businesses for open procurement requests.


• Assist Manager of Business Operations with ensuring school policies, purchase processes and contracts are compliant with all local, state and federal laws and regulations.


• Other duties as assigned by the business office.

Knowledge, Skills and Abilities

• Strong understanding of business processes (grant cycles, preferred)


• Strong transactional skills


• Strong verbal and written communication skills


• Strong interpersonal skills


• Strong organizational skills


• Strong analytical skills


• High attention to detail


• Ability to negotiate with vendors


• Ability to multitask in fast-moving environments


• Ability to work in a team environment


• Ability to effectively and professionally interact with all departments in school environment to achieve essential duties


• Ability to work independently

Experience and Additional Qualifications

• Minimum of 2 years of relevant experience, including but not limited to: purchasing, procurement, regulatory compliance or business operations. It is preferred that the required experience be within a K-12 school environment in Pennsylvania.


• Minimum of a 2-year business degree.

Physical/Mental/Environmental Demands:

• Physical: Normal vision, speech, hearing, typing, walking, sitting, standing, and grasping.


• Mental: Positive Attitude, analyzing, problem solving, decision making, and writing.


• Environmental: Online, office, blended school environment.

To Apply:

Please apply at the link provided. Please note that we will only contact you in the event that we wish to schedule an interview. Review of applications will continue until the position is filled.

PA Leadership Charter School is an Equal Opportunity Employer.