Procurement Specialist

JOB SUMMARY: 

PXiSE (pronounced ‘pice’), a member of the Yokogawa Group, develops next-generation grid control technology. PXiSE software solutions unlock the potential of distributed generation to improve grid reliability and increase renewable energy output, while helping ensure system balance and power quality.

The Procurement Specialist role at PXiSE combines accounts payable management with strategic procurement oversight. Responsible for maintaining optimal inventory levels, negotiating vendor agreements, and ensuring compliance, this position plays a pivotal role in supporting operational efficiency and financial integrity within the organization. By leveraging ERP systems and fostering strong vendor relationships, specialists in this role contribute directly to PXiSE's growth and operational excellence.

JOB DUTIES

Responsibilities:

Accounts Payable

· Process accounts payable functions such as coding invoices, processing payments (including wire transfers), and reconciling vendor statements.

· Ensure accuracy and compliance in all accounts payable transactions, adhering to company policies and procedures.

· Collaborate with finance and accounting teams to resolve any invoicing discrepancies or payment issues.

· Support corporate policies and conduct performance reviews for assigned personnel, fostering professional development and ensuring adherence to quality standards.

· Stay updated on industry trends to improve service delivery and efficiency, implementing solutions and utilizing tools to enhance operational effectiveness.

· Maintain uncompromising quality across all responsibilities, with authority to halt processes if quality standards are at risk.

Supplier Agreements:

· Create NDAs, agreements, and Scopes of work as needed.

· Work closely with suppliers and vendors to manage onboarding and tracking of all deliverables.

· Manage vendor data in ERP system.

· Manage all export control

Strategy and Market Analysis:

· Participate in corporate and financial strategy development.

· Follow market trends, technology advancements, and policies to inform business direction.

· Conduct techno-economic analyses of PXiSE product offerings and customer use cases to ensure successful financial outcomes.

Procurement and Inventory Management:

· Manage daily procurement and inventory operations to maintain adequate stock levels.

· Handle order creation, purchase requisitions, and coordinate with internal and external parties on order status.

· Monitor task progress, address shipment issues, and ensure purchase orders are executed properly.

· Negotiate order terms, conditions, warranties, and resolve invoicing issues to ensure positive outcomes.

· Expedite orders with international or domestic vendors as necessary.

· Utilize ERP system for procurement oversight and maintain routine inventory.

Vendor Lifecycle and Operations Oversight:

· Manage vendor lifecycle activities such as registration, purchase quotes, procurement orders, and inventory management.

· Ensure compliance with procedures and methodologies, and oversee accounts payables, coding, wire payments, receiving, and shipping.

· Implement tools to manage service activities and provide data for corporate reports.

· Support team members with necessary services, equipment, and facilities to meet objectives.

SPECIFICATIONS

Qualifications:

· Ability to manage multiple activities and deadlines effectively.

· Strong communication skills for articulating concepts and creating clear documents.

· Solid reasoning ability to define problems, collect data, and draw valid conclusions.

· Proficiency in finance, accounting principles, and ERP systems (Dynamics 365 preferred).

· Ability to build and maintain effective relationships with colleagues and management.

· Team-oriented with excellent organizational and time management skills. Education & Experience:

· Bachelor’s degree in business administration, Accounting, Finance, or related field.

· Minimum of two (2) to five (5) years of experience in financial operations and procurement.

· Experience in advanced procurement processes, inventory management, and vendor relations preferred.

· Industry knowledge in the energy and renewables sector a plus

· Strong understanding of ERP and CRM systems required

Position is required to be on site in the San Diego office 3-4 full days per week; with the option to work remotely 1-2 days to be determined with Manager.

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture.  We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status.  We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances.  Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.