Procurement Specialist, Senior
Division of Finance and Administration
Georgia State University
The Division of Finance and Administration contributes to Georgia State University’s teaching, research, and public service mission by providing the university community and the institution’s constituents with quality services in a supportive and cost-effective manner. The division provides specialized expertise in the stewardship of human resources, financial assets, property, and facilities in the assurance of a safe environment for faculty, staff, students, and visitors to our campus.
The Division of Finance and Administration is currently seeking to hire an experienced Procurement Specialist, Senior. The Procurement Specialist, Senior is responsible for daily review and approval of procurements for a wide variety of equipment, materials, supplies, and services.
WHAT MAKES GSU A GREAT PLACE?
- Flexible work environment.
- Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
- A knowledge-sharing organization that works collaboratively with diverse partners.
- Professional development opportunity and mentorship.
- A rapidly growing center within an academic setting.
WHAT WILL YOU DO:
This position prepares and processes complex Request For Proposals and Request For Quotes. This position also handles contract management; problem-solving issues within PantherMart; fielding and resolving customer issues and acting in the absence of the Director of Purchasing, as necessary.
DUTIES AND RESPONSIBILITIES INCLUDE:
- Works in concert with Accounts Payable unit to review and analyze receipts and payments for goods and services purchased.
- Processes requisitions to purchase orders.
- Monitors and expedites the delivery of purchased goods and services.
- Review and change, as necessary, the purchase order type, category, and account code to determine the accurate spend for the University.
- Ensures orders are processed against the appropriate chart of accounts.
- Reviews requisition orders to verify accuracy, terminology, and specifications.
- Coordinate with departments to develop and prepare bid documents for the issuance of bids, requests for proposals, requests for information, requests for quotes, sole source, and sole brand.
- Prepares, issues, evaluates, and awards complex, formal, and technical Request for Proposals to obtain services and/or equipment.
- Coordinates evaluation committee efforts and recommends award of contracts based on the evaluation committee's efforts.
- Coordinate any negotiations which may be required to ensure the most advantageous contract for the University.
- Administer contracts, renewals, extensions, and assessments on an annual basis.
- Serve as the subject matter expert for Panthermart (Jaggaer) and provide advice, training, and departmental assistance in the processes associated with Panthermart.
- Performs other related duties as assigned.
To be fully considered for this position, all candidates at the time of submission must provide the following documents:
- A complete and accurate GSU application
- Resume
- Cover Letter (recommended)
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Minimum Requirements:
- Bachelor's degree and three years of related experience, or a combination of education and related experience.
Preferred Requirements:
- On/Off Site Training/Certifications offered by DOAS State Purchasing.
- Efficient in the use of Microsoft Excel, Word, and PowerPoint applications.
- Ability to communicate effectively both verbally and in writing.
- Effective time management and organizational skills.
- Knowledge of People soft Financials and Jaggaer preferred.