Description
"Working in partnership with the community, the City and County of Broomfield provides excellent services in an efficient, respectful and courteous manner to enhance and protect the environment and quality of life of Broomfield residents."
The Senior Procurement Specialist performs complex technical and analytical duties involved with the research, analysis, technical writing and acquisition of specialized equipment, materials, services, and supplies. Promotes the most effective and efficient use of City and County funds in the acquisition process. Evaluates market conditions and trends. Develops purchasing and procurement specifications and arrangements, which are communicated to requesting departments.
Additionally, the Senior Procurement Specialist works in partnership with other employees, departments/divisions, agencies, and the public in delivering effective and innovative goods and services. Leads the development and facilitation of all Request for Proposals (RFP), Request for Qualifications (RFQ), and Invitation for Bid (IFB), as well as back up support and liaison for contract administration.
Total Compensation Package
Essential Required Tasks/Examples of Duties
(The following statements are illustrative of the essential functions of the job. The City and County of Broomfield retains the right to modify or change the duties or responsibilities and additional functions of the job at any time. Examples of duties are not intended to be all-inclusive or restrictive.)
Solicitation
Meets with department staff to conduct a thorough evaluation of procurement needs and clearly communicates recommendation to departments; provides clear direction on roles and responsibilities to the department throughout each phase in the procurement lifecycle
Coordinates with Procurement Contract Administrator and departments to develop specifications, insurance requirements and performance conditions to elicit competitive bids for projects, commodities, and services.
Develops written solicitations using technical writing skills and the evaluation criteria including leading the evaluation process used toward the request for proposal.
Prepares detailed pre-submittal documents; facilitates pre-bids, facilitates evaluation panel training, facilitates proposer interviews, prepares addenda and award notices.
Receives, analyzes, and evaluates formal bids. Checks quantities, specifications, and compares competitive products/services for desirability and use. Recommends contract awards; prepares supporting evidence in the case of a challenge. As appropriate, proposes user acquisition specification changes and performs debriefing meetings as requested from submitting parties.
Collaborates with the City Attorney’s Office regarding negotiations and contracting needs.
Department Support
Acts as back-up program administrator for P-Card System; may train new users and offer assistance when needed. Updates vendor information, user administration and commodity codes in the BidNet solicitation management system.
Acts as back-up for the Procurement Analyst and may review requisitions and issue purchase orders as needed.
Acts as the Procurement Section Lead in the absence of the Procurement Manager and Procurement Contract Administrator. This may include providing supervision to staff in regards to daily activities, work functions, and training, such as the Procurement Analyst position.
Acts as a backup for the Procurement Contract Administrator in answering CORA requests. Responds to requests within the required deadline and provides the requested information to the City Clerk's office
Minimum Qualifications
Education
Associate’s degree in Public Administration, Business Administration, or a related field.
Bachelor’s degree preferred.
Certified Professional Procurement Buyer (CPPB) or Certified Public Procurement Officer (CPPO) preferred or ability to obtain after successful employment
Experience 5 years of progressively responsible procurement experience required.
Municipal governmental contract administration, contract management preferred.
OR
Years of related experience may be substituted for required education, however education cannot be substituted for the necessary work experience. Candidates must meet the minimum required years of work experience
NECESSARY SPECIAL REQUIREMENTS (in addition to above requirements):
New hires must, as a condition of employment, pass the following pre-offer and post-offer/hire processes: in-person or virtual interviews, reference checks, and background checks, which may include local police check and sex-offender registry.
Working Conditions
(The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities and neuro-differences to perform the essential functions.)
Work is generally scheduled M-F with some evening and weekend hours and may be performed in City/County work locations and/or, under approval, from at-home or other teleworking locations as required
Regular predictable attendance required
Work is performed at City/County work locations with the ability to perform some duties remotely in accordance with Broomfield’s remote work policy
In-person customer/client/team meetings required.
Physical demands are described as sedentary (exert up to 50 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time but may involve walking or standing for brief periods of time).
Required to move about office/facilities
Required to communicate and/or detect sounds
Requires walking or standing to a significant degree
Tasks may require use of a computer for several hours
Travel by automobile may be required to attend meetings.
Specific vision abilities required by this job include close vision, distance vision, depth perception, ability to adjust focus, color vision, and peripheral vision.
Work is mainly in an indoor office environment.