Job Description

Discover Your Future with Embry-Riddle Aeronautical University!  

Embry-Riddle: A Global Leader in Aviation and Aerospace  

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.  

Perks Await You at Embry-Riddle!   

• Generous Time Off: Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.  
• Personal Leave: Relax with 12 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.   
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.  
• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.  

Embry-Riddle Aeronautical University recognizes the value of diversity and is dedicated to fostering a positive climate in which all students, faculty, and staff are encouraged in their professional, social, and intellectual pursuits. Embry-Riddle is committed to providing equal employment opportunity and affirmative action for qualified individuals. The University does not tolerate discrimination on the basis of race, creed, color, religion, national origin, gender, sexual orientation, age, gender identity, genetic information, disability, protected veteran status, or any other status protected by federal, state, or local law.  

Opportunity:   

Join the Aviation and Aerospace vanguard!  

Step into a dynamic role with Embry Riddle Aeronautical University, where innovation meets opportunity. Be part of a leading institution that’s at the forefront of aviation, aerospace, and STEM education. We offer an exciting environment, cutting-edge projects, and the chance to influence tomorrow. Ready to make a difference? Take flight with Embry-Riddle and explore this diverse career opportunity today.  

Job Summary: Embry-Riddle Aeronautical University is now hiring an Administrative Assistant in the Office of Study Abroad & Global Engagement. The Administrative Assistant supports Study Abroad & Global Engagement (SAGE) at each of the University’s campuses (Daytona Beach, Prescott, & Worldwide). The Office of Global Engagement currently serves over 300 students and is continuing to experience growth and increased activity. The Administrative Assistant will provide administrative support to the Office of Study Abroad & Global Engagement Director and staff within all aspects of student success. They will manage the daily administrative tasks and general scheduling for SAGE programs.

Responsibilities include the following:

• Assists in the creation and distribution of marketing materials at the request and direction of SAGE coordinators and advisors
•  Assists in the logistics for training, outreach, or other events as needed to include scheduling rooms, van reservations, tables, chairs, food ordering, marketing, and other logistics
• Coordinates any maintenance and IT requests and follow-up
• Acts as SME for study abroad software, requesting assistance, troubleshooting, setting up landing pages, and other international education software support
• Responds to needs/concerns/questions in absence of the Director/staff.
• Assist in the creation of student registration for study abroad programs at the direction of the Director and/or campus Study Abroad Advisors
• Coordinates travel arrangements and program activities for faculty and staff
• Assists Financial Specialist with the tracking of travel expenses for staff and faculty
• Provides administrative support for faculty and staff related to faculty-led study abroad
• Assists Director with tracking of data and other metrics to support operations and strategic planning

Qualifications

Required Education:

• High school (or GED) level ability in spelling, grammar, basic competition, and math

Required Knowledge, Skills, and Abilities:

• Minimum of 1-3 years of performing administrative work
• Strong organizational skills, highly detail-oriented, and ability to multi-task
• Team player with a strong commitment to service