Your role with the company:
· Effectively manage clinical calendar to reflect scheduled case, training prior to case, travel details, etc.
- Provide routine communication to the clinical field team to ensure they have current information.
· Work directly with TSA and other government agencies to ensure safe passage through security checkpoints. Complete proper documentation for travelers.
· Work directly with the company's customs agencies and broker to ensure personnel and goods are admitted back to the United States with appropriate permissions.
· Travel management: schedule flights (domestic and international), hotel accommodations (field team and physicians), ground transportation as needed
- The administrative point of contact between the management, clinical field, and vendors required to support travel for the case.
- Manage training documentation as required
- Effectively communicate by answering questions, taking messages, and routing correspondence.
· Ability to provide support outside of normal work hours when needed.
· On-call for tracking and rebooking flight cancelations as needed.
Desired Profile:
· Ability to handle multiple, often changing priorities in a fast-paced environment. Exceptional planning and time management skills
· Ability to interact effectively with employees and executives at all levels.
· Must have excellent interpersonal and communication skills.
· Expert in Microsoft, Word, PowerPoint, and Adobe preferred.
· Ability to work independently and take directions from others.
· Experience writing, reviewing, proofreading, and editing.
· Accurate and detail-oriented.