Procurement Specialist

Arizona Department of Administration

Phoenix, AZ, USA

Full time

Supply Chain and Logistics


Sep 6


Job no: 519932

Work type: Full-time

Location: PHOENIX

Categories: Administrative Support/Customer Service, Business and Financial Administration, Purchasing/Contracting/Procurement


Driving the future of transportation with a diverse and innovative team

To learn more about the ADOT team CLICK HERE


Job Location:

Address: 1655 W. Jackson Street, Phoenix, AZ 85007

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

Posting Details:

Salary: $57,098.61 - $67,098.61 

The anticipated salary for this position is: $ 62,098.61

Grade: 20

Job Summary:

In the management of the entire procurement process in the area of assigned commodities/services of a complex and technical nature, this position, works under general supervision, develops, negotiates, awards, and administers contracts, agreements, and leases. The incumbent analyzes and interprets technical data, policy and regulatory information to plan and coordinate procurement and contract activities.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

  • Timely processing of procurement requisitions. Prepare, issue, open, evaluate, and award complex/technical solicitations and related documents. May conduct oral presentations, negotiate, request best and final offers, evaluate and award. May conduct pre-solicitation meetings with customers, pre-bid/offer conferences with the supplier community, and evaluation committee meetings.
  • May participate in focus group meetings for statewide contracts.
  • Provide timely assistance to customers in developing complex technical and performance specifications in areas of specialization. Provide courteous, responsive assistance to customers. Recognize issues and identify actions and address them within the applicable statutes and rules. Elevate to team leader when necessary.
  • Effectively and efficiently administer resultant contracts in accordance with contractual provisions. Conduct post award meetings. Timely contract extension or re-bid. Analyze requests, authorize and effectuate applicable contract amendments/change orders.
  • Under minimal supervision, conduct market research/analysis. Coordinate and analyze data (i.e., Off Contract requests and spend reports, etc.) to determine with customer which commodity/services will be established as contracts.
  • Review Sole Source and Emergency procurement requests for compliance. Draft formal written determination for review and approval by team leader and the Chief Procurement Officer’s signature.
  • Review protested solicitations and awards with team leader; draft response and/or Agency Report for review and approval by team leader and the Chief Procurement Officer’s signature.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • The Arizona Procurement Code, Commodity Codes, Federal Antitrust Laws, and Federal Acquisition Regulations as well as knowledge of the ADOT and State procurement process
  • ADOT organizational structure and various ADOT and State policies and procedures
  • Procurement and accounting software as well as word processing, spreadsheet, and database applications


Skills in:

  • Communication and time management skills
  • Interpretation of laws, rules, and regulations pertaining to the lawful procurement of good and services
  • Excellent public contract/customer service skills and verbal and written communication skills
  • Computer skills in various software programs including MS Word, Exel, Access and Google Suite; e-procurement system


Ability to:

  • Plan, organize, coordinate, and prioritize activities to best meet departmental needs
  • Negotiate
  • Problem solving ability
  • Maintain confidentiality of purchasing procurement details

Selective Preference(s):

The ideal candidate for this position will have:

Procurement certification, i.e., Certification in Arizona State Public Procurement Program; Certified Professional Public Purchasing Officer; or other public procurement certification.

Pre-Employment Requirements:

This position requires driving or the use of a vehicle as an essential function of the job, therefore the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).


The Arizona Department of Administration offers a comprehensive benefits package to include:

• Sick leave

• Vacation with 10 paid holidays per year

• Health and dental insurance

• Retirement plan

• Life insurance and long-term disability insurance

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page


Contact Us:

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. 

Advertised: 10 Aug 2023 US Mountain Standard Time

Applications close: 21 Aug 2023 US Mountain Standard Time

Apply for this position Back to job

You must be logged in to apply to this job.