Inbound Logistics Administrator
Thai Union Group Public Company Limited is the world’s trusted seafood leader, leveraging its expertise, bringing high quality, safe, delicious and seafood products to customers across the world for over 40 years. We are the world's largest producer of shelf-stable tuna products, with a global workforce of over 44,000 people who are dedicated to pioneering sustainable and innovative seafood products.
Our commitment to enable “Healthy Living and Healthy Oceans” is realized through initiatives that cover a wide spectrum, from building sustainable ecosystems based on new technologies, through to investments in a number of global startups focusing on functional nutrition. Our SeaChange® sustainability strategy is a key pillar of our sustainability efforts, resulting in our inclusion in the Dow Jones Sustainability Index Emerging Markets (DJSI) for seven straight years and the FTSE4Good Emerging Index for five straight years. In addition, we have been named as one of the world’s highest performing sustainable companies, receiving a Gold Class distinction in the S&P Global Sustainability Yearbook 2021. These recognitions highlight that sustainability is not just integrated across all of our business practices, but has become the way our company does business.
We are dedicated to producing sustainable, convenient, and quality seafood products to help families worldwide lead healthier lives. In addition, we put a high priority on food-tech innovation, which can be seen through our expansion into areas such as alternative protein (including plant-based meats), supplements, and marine ingredients.
Overview of Role
Primary duty is to arrange, monitor and ensure timely delivery of frozen and refrigerated seafood cargo from country of origin to the U.S. or other markets, as needed. Using knowledge of U.S. Customs and FDA regulations ensures that shipments pass through U.S. Customs and complies with U.S. Food and Drug Administration regulations. This involves constant planning, monitoring, analyzing, prioritizing, and the ability to think quickly, and exercise good business judgment to handle issues as they arise. Provide administrative support to both inbound and outbound logistics by obtaining and reviewing all paperwork related to inventory prior to inputting data in company’s ERP. This position operates independently, with minimal general supervision, and regularly exercises discretion and independent judgment.
Essential Duties and Responsibilities
- Ensure that all shipments of product from international locations are properly cleared through Customs and FDA.
- Collaborate with import vendors, set up shipment deliveries and verifies all import transactions comply with government regulations.
- Monitors and maintains import records on all international shipments, including all U.S. Customs and FDA entry documents.
- Arranges for and monitors the re‑exportation or destruction of FDA rejected product.
- Selects custom brokers, as needed, to handle special situations.
- Works with various Port Authorities to ensure security and efficient cargo flow.
- Updates shipment information in current ERP system to ensure the most accurate delivery and arrival dates are communicated to cross functional teams.
- Analyzes issues, provides proper course of action and implement solution.
- Responds to all email warehouse requests for purchase order, stock transfer and return manifests.
- Receives all inventory into ABS for A, G, and T divisions which includes verifying all information is correct for all product against purchase orders, stock transfers and work orders.
- Ensures TTR information is attached to each container tally and shares this with the Quality Assurance team. Submit monthly TTR report to management.
- Ensures necessary paperwork is attached in ABS for all receipts.
- Assists in adjusting inventory whenever necessary.
- Ensures stock transfers with claims are completed and debit memos are mailed in a timely manner.
- Communicates with the various warehouses to follow up on transfer in storage requests and approvals.
- Upon receipt of Canadian product, verifies the FDA/PAPS clearances and updates the same in ERP System.
- Assist the Inbound Logistics Supervisor in reviewing all customs broker, ship lines and carrier invoices, and requests back up documents when necessary.
- Other duties as may be assigned at the discretion of management.
Skills & Qualifications
- Baccalaureate (BA or BS) degree in business, supply chain management or related program required. required. Minimum of 1-2 years of job-related experience normally required.
- Ability to use industry-specific technology, such as logistics and supply chain, enterprise resource planning (ERP). Intermediate to advance knowledge of MS Word, Excel and Outlook.
- Familiarity with Canadian Customs and Canadian food inspection agency
- Knowledge of U.S. Customs laws, regulations and USFDA guidelines
- Familiarity with FMC regulations
- Ability to plan, organize, prioritize, multi-task, and use time effectively
- Ability to communicate effectively with government agencies, shippers, custom brokers, warehouse personnel, truckers and others
- Consistent and reliable attendance
- Ability to work independently to solve issues, use good business judgment, takes initiative
- Demonstrate attention to detail. Keep accurate and complete records
- Ability to read and interpret complex written information and follow directions
- Experience with regulatory filings
- Experience with export/import transportation
- Provides prompt and courteous customer service, maintain professionalism under pressure.
- Works well and communicates effectively with others
- No foreign languages required. Knowledge of Spanish preferred but not required.
- Ability to calculate figures and amounts such as discounts, interest and commissions.
- Ability to solve practical and complex problems and effectively handle a variety of possibilities and/or situations.
While performing this job, the employee is regularly required to sit, communicate, usually through talking, hearing, writing and typing. Employee should be able to operate standard office equipment, i.e., telephones, computers, facsimile and copier. The employee is occasionally required to stand and walk, and move or lift to 35 lbs. The employee regularly works in a well-lighted, heated and/or air-conditioned indoor office setting with a moderate degree of noise.
The employee is required to comply with all company policies, rules and directives, including safe work practices.
- Collaborative – works well with diverse workforce; communicates professionally with associates and leaders
- Responsible – punctual, proactively communicates status of issues and projects
- Humble – eager to learn new skills, asks for assistance when needed
- Passionate – has a support-mindset; committed to be the best
- Respectful – exhibits behaviors of caring, compassion, honesty, integrity, and fairness
- Innovative - constantly looks for ways to be more efficient and productive; Committed to continuous improvement
A career at Thai Union is a unique experience to grow as a professional and as a person. You will join a global fast-growing, innovative, and entrepreneurial organization deeply committed to its people, its community, and the environment.
Every single one of our employees matter. We are always listening and giving our talent opportunities to grow, develop, and implement new ideas to make a difference. Our focus on corporate social responsibility and sustainability in a creative and dynamic environment, combined with great opportunities to lead progress, is a guarantee you will quickly develop your professional skills within a diverse & inclusive human-centered organization.
Thai Union is committed to providing equality of opportunity. If you require any reasonable adjustments to help support your application, please let us know.
We are an Equal Opportunity Employer of Minorities, Females,
Protected Veterans, and Individuals with Disabilities.
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