Senior International Trade Analyst


Belcamp, MD, USA

Full time

Sep 13

Full Job Description

Belcamp, MD

The Transportation I-Trade Coordinator is a key supporting position across the varied Coty International Supply Chain. This position will execute a high level of coordination between the Consumer Beauty, Luxury and Professional Customer Service Teams, International Markets, DRP Planning Hubs and DC Operational teams to execute order to delivery of Import/Export orders for the North American region. Responsibilities of the position should include all items listed but may not be limited to these items.


In this role you will be responsible for:

Order management

Order allocation activities in SAP for specific sites (Riverside/Westrock international shipments), inventory checks and rescheduling.

Consolidation and Container Sizing.

Hazardous Goods status checks and equipment assignment.

Generation of specialized shipping documentation (SLI’s, Commercial Invoices/etc.);

Coordination/Communication with Freight Forwarders, Brokers, Customer Service and DC personnel to arrange pick-ups and deliveries where applicable

Oversite and reporting responsibilities to the markets for order status

Outbound Booking/Tracking

Booking Ocean export shipments and further lead-time monitoring: Riverside DC, Hunt Valley, Returns, and exception moves.

Booking Air export shipment and further lead-time monitoring: Riverside DC, Hunt Valley, Returns, and exception moves.

Updating Track and Trace File and SPOC for Export Track &Trace.

Expedited export/delivery arrangements.

Assistance and troubleshooting for issues between DC and Freight Forwarder.

Providing manual SLI (Shipper’s letter of instructions) information to Forwarder and Other documents per needed (Pre IMO/Commercial invoice print outs/ Manual Documentation).

Export documentation assistance for shipping locations (DC, Plants) to include manual adjustments of Invoices, generating customs Invoices, preliminary IMO, other documents upon request.

Shortage/Damages claims review.

Providing different teams (Consumer beauty, Salon Pro, Luxury) with estimated freight rates for possible shipping lanes under various mode/ports scenarios.

Weekly meetings and communications with DC locations to share order execution status, identify and resolve roadblocks.

Inbound/Import support and Tracking

Vendor referrals resolutions (assistance with problematic import entries – release from entry holds).

Obtaining of urgent import authorizations for new codes, that arrive unannounced.

Track, Trace and prioritize inbound shipments through standard and expedited means where applicable

Market Sheets Management

Create and maintain Market sheets / shipping instructions for existing and new locations

Support new lane creation and new go to market activities

Project work

Creating SOPs, Instructions, other operational guidance for I-Trade, DCs and other teams involved in above listed functions.

Support supply network design/change projects

Act as contact to assist in in-transit issue resolution

Monitor and maintain proper equipment pool requirements @ DC and Plant locations

Monthly/Daily reporting of shipment metrics/statuses where applicable

Attendance and active participation as Transportation representation in Month End and Quarter End service meetings.

Perform analytics and deliver insights derived from system data specific to On Time Shipping patterns to include Root Cause research for issue resolution.

Suggest improvements to current work processes

Create and update process flow maps and standard operating procedures based on input from individuals and first-hand observation of the process

Work cross-departmentally to resolve problems

Identify and analyze root cause of problems and develop/execute action plans to mitigate

Lend visible support to projects, goals, and change management

Maintain high level of organization


We’d love to see candidates who have:

Special Skills Required:

Deep knowledge of working with big data, data mining, excel sheets, Pivot tables, data analyses, also experience working with SAP and web base applications

Intermediate knowledge of Incoterms and end to end supply chain

Intermediate understanding of Freight Terms, modes of shipping, and shipping documentation to include but not limited to:

Bills of Lading

Packing Lists

MOS (Memorandum of Shipments)

Hazardous Declarations

Pallet Placards

Commercial and Custom Invoices

Leadership, ownership, and Project Management skills (planning, organizing and resource allocation)

Strong analytical, reasoning and problem-solving skills

Functional ability in WMS systems such as DHL’s PKMS, Manhattan system

Exposure to Transportation Management Systems

SAP literacy, exposure, and prior knowledge a plus

Previous experience in import/export roles a plus (Transportation, Order Management, Customs experience beneficial)

Ability to define problems, collect data, establish facts and draw valid conclusions


BA/BS from an accredited college or university

Experience of 3 years or greater in an operational, Customer Service or Distribution center role, preferably in transportation or logistics.

Position Type/Expected Hours of Work

This is a full-time position.

This position requires the ability to work mandatory overtime to meet business needs either within the day and/or the weekend and business operates on multiple shifts.

Work Environment:

Duties of job are performed across a combined office and Distribution Center environment. Exposure to distribution center pick centers, assembly line machinery and powered industrial equipment possible.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Sedentary: Requires exertion of up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Requires about 6 hours of sitting and no more than 2 hours of standing or walking in an 8-hour workday. No significant stooping is usually required.

Duration & Repetitive Standards

Occasional repetitive activity or condition exists up to 1/3 of the time equivalent to 2.5 hours of an 8-hour workday or up to 20 minutes each hour.


This is unique role with a genuine opportunity to make an impact. You’ll get to work in a diverse environment with a team of professionals who are passionate about the work they do and know how to have some fun along the way.

Coty’s global omni-working policy provides the option to work up to 50% of your week remotely. We believe that a more flexible philosophy of remote working will give everyone the freedom to choose what works for their individual circumstances and empower them to always perform at their best.


Our people make us who we are. They are the brightest minds bringing the boldest ideas to life every day. If you’re the kind of person who refuses to settle, if you want to think bigger, learn faster and go further than you ever thought possible – we’d love to hear from you.

Coty is deeply committed to Changing the Conversation around Diversity, Equity & Inclusion in an effort to create a more open, inclusive, and diverse workplace where all employees can be their authentic self.


We offer equal employment opportunity to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law. Coty complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . We strongly believe that cultivating a diverse workplace gives a company strength. The combination of unique skills, abilities, experiences and backgrounds creates an environment that produces extraordinary results. EOE Minorities/Females/Protected Veterans/Disabled.

English - Please click on this link to review the Notification of Equal Opportunity Rights poster

Español - Por favor, haga un clic en el enlace para revisar el poster de la Ley de los Derechos de Igualdad de Empeo

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