Import/Export Specialist


Humacao, Humacao, Puerto Rico

Full time

Sep 15

Job Description Summary

Job Description

Be part of something bigger!

BD is one of the largest global medical technology companies in the world and is advancing the world of health by improving medical discovery, diagnostics and the delivery of care. The company develops innovative technology, services and solutions that help advance both clinical therapy for patients and clinical process for health care providers. BD and its 65,000 employees have a passion and commitment to help improve patient outcomes, improve the safety and efficiency of clinicians’ care delivery process, enable laboratory scientists to better diagnose disease and advance researchers’ capabilities to develop the next generation of diagnostics and therapeutics. BD has a presence in virtually every country and partners with organizations around the world to address some of the most challenging global health issues. BD helps customers enhance outcomes, lower costs, increase efficiencies, improve safety and expand access to health care.

Summary of Position with General Responsibilities:

The Import/Export Specialist will prepare all export documents (Shipper’s Export, Air waybills, Bills of adding Ocean Shipment, invoices) in compliance with the Bureau of National Affairs (Export Shipping Manual) of Dun and Bradstreet shipping Export encyclopedia, NAFTA, Commercial Invoices, Shipper’s Export Declaration or any others as required by law. Also will provide support to the Warehouse and Logistics Supervisor on Imports Operations and assures compliance with the current Corporate Standard Operating procedure. Assures that Bard’s import transactions are in compliance with U.S. Customs Law and Other Government Agencies (OGA). Promotes and supports the BD values.

Essential Job Functions:

Imports responsibilities:

  • Supports the entry of goods by the Customs House Broker (CHB)
  • Arrange material clearance and released by the regulatory government agencies, by providing written evidence to the Receiving area
  • Coordinates company’s entry documents are complete and accurate by verifying and requesting any necessary adjustment to Customs Forms CF3461 and CF7501, generated by the Customs House Broker.
  • Track and logs the Liquidation of entries, by requesting the Liquidation Report to the Customs House Broker
  • Perform postings and necessary information on the Import Log
  • Maintains the recordkeeping according to federal regulations
  • Supports Corporate on any information, documents, or samples required
  • Coordinates materials on a “FDA Hold” status with Receiving Department, for their receiving, segregation to the designated area, and keeping the material fully intact until written released is provided
  • Assists the Warehouse and Logistics Supervisor to provide the Customs House Broker any required document by the Federal Agencies (Commercial Invoice, BOL, AWB, TASCA, AGR’s Certificates, or End Use Letters)
  • In coordination with Warehouse and Logistics Supervisor follows corporate guidance on Rulings, Country of Origin rules and any other special instruction
  • Ensures immediate merchandise delivery with the Customs House Broker and Carriers

Export responsibilities:

  • Maintains customers duly informed of all shipping details and handles the complete tracing of their shipment
  • Analyzes freight forwards quote offers and determine, suggest if requested, the most economical routing and adequate transportation services to process a shipment based on customer’s needs and/or special request
  • Maintains an up-dated “Profile Sheet” for each Customer accurately containing the customer’s shipping and order processing specifications
  • Coordinates shipment pick-ups
  • Prepares all documentation related to return products (Return Good Authorization)
  • Acts as interface and liaison on issues related to customer’s shipments. Handles miscellaneous shipments, samples, returned goods to vendors, etc. upon request. (in coordination with Admin. Assistants)
  • Maintains files organized per customer by invoice date
  • Submits to immediate supervisor major problems and findings, and assists to achieve results through effective communication and recommendations
  • Coordinates deliveries to OEM Customers. This Include the On-Time Inventory available in coordination with the products Planners
  • Assures the preparation and accuracy of a Back order report for all OEM (including Japan) customers
  • Manages the coordination and installation of any automated shipping software (Federal Express UPS, LYNDEN, TOTE, etc.)
  • Manages coordination updates or installing updates, if required of the Federal Express Software and any other automated shipping software
  • Generates a daily sales report
  • Performs data entry of all required Purchase Order and performs any requested adjustments to orders
  • Generates all Lot Traceability Reports requested for recall, RGA or any other purpose (if required)
  • Updates SOPM 0126 to current practices (if required)
  • Ensures a timely verification of customer complaints by requesting cycle counts, verifying price adjustment, etc. and coordinates with the Warehouse and Logistics Supervisor the proper course of action
  • Maintains Warehouse Supervisor up to date on current practice or laws related to international or domestic shipments (proper pallets, documentation etc.)
  • Coordinates with customers and Warehouse Supervisor the priorities to be shipped
  • Uploads units forecast for international customers
  • Updates shipped units reports for accounting purposes
  • Prints pick list daily
  • Reconciles sales and cost of sales against general ledger
  • Follows Company Safety rules, cGMP’s, OSHA, and ISO 9000
  • Assures is trained before performing any task
  • Uses the required clothes, personal and security protective equipment according to operations the requirements of its operation
  • Align with the cGMP’s, Quality Standards, and established policies and/or procedures
  • Performs other duties designed by Supervisor

Other responsibilities in absence of the Warehouse and Logistics Supervisor:

  • Supports the classification of goods, in combination with the Customs Broker
  • Supports Purchasing, Suppliers and Freight Forwarders, establishing the routing for the pickup and delivery of Bard’s goods if necessary
  • Coordinate the United States Returned Goods Process, also known as RGAs
  • Reports to the Warehouse and Logistics Supervisor deviations to the Corporate Standard Operating Procedures and to the federal regulations
  • Supports the Corporate internal and external audits
  • Responsible to notify the Warehouse and Logistics Supervisor of any Customs or FDA request or visit

Basic Qualifications:

  • Computer Skills (Internet, Outlook, Word, Excel, and Power Point)
  • Customer service oriented, Strong auditing skills
  • Fully bilingual (Spanish/English)
  • Basic Knowledge in FDA Regulations
  • Recordkeeping

Education and/or Experience:

  • Associate Degree in Business Administration or Science
  • Minimum of 6-month experience in the Medical Device Industry

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why join us?

A career at BD means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work. Here our associates can fulfill their life’s purpose through the work that they do every day. You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. Our Total Rewards program — which includes competitive pay, benefits, continuous learning, recognition, career growth, and life balance components — is designed to support the varying needs of our diverse and global associates. To learn more about BD visit

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

Primary Work Location

USA PR - HumacaoAdditional Locations

Work Shift

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