Associate II, Trade Operations & Compliance, US
Reporting to the Sr. Trade Compliance & Operations Manager, you will be responsible for ensuring Moderna meets importing/exporting trade compliance requirements in the North American region, as well as smooth customs clearance of Moderna’s drug products, substances, manufacturing materials, equipment and samples.
Here’s What You’ll Do:
Interact with Trade Compliance and other internal teams globally to support implementing effective trade compliance procedures and best practices.
Proactively communicate with the customs brokers/freight forwarders on all open issues.
Support the Restricted Party List screening process, review/block/release customers, vendors, and transactions in SAP GTS.
Review/approve indirect procurement POs in the SAP Ariba system to ensure suppliers are proactively informed of all import documentation, permit requirements, or import restrictions before exporting goods to Moderna.
Oversee compliance with export and import record retention processes.
Auditing Import customs declaration, ensuring correct customs HS classification, valuation, Country of origin, and other data elements are declared to customs. Documenting results, maintaining issue logs, and implementing corrective actions with customs brokers and business partners. Report results and metrics to managers.
Auditing of EEI Filings (Electronic Export Information). Ensure EEI filing instructions are correctly provided to the filing agents by Moderna’s logistics operations and are adhered to by the filing agents/Freight Forwarders.
Ensure that correct proof of origin is archived to support preferential trade agreements (FTAs)
Determine HS classifications, ECCN classifications, and Country of origin for newly introduced materials, products, parts, and equipment. Monitor Moderna’s trade data (ECCN and HS classifications, Country of Origin) in SAP and the broker’s parts list for completeness, correctness, and validity.
Help the Trade compliance team monitor progress made in closing gaps identified in audits
Here’s What You’ll Bring to the Table:
Bachelor’s degree in a related field (Business, Economics, Finance, Supply Chain Management, International Business) or equivalent experience in place of a degree.
Licensed Customs Broker (LCB) or actively pursuing to become in a near future.
3 years of working experience in import, export, or trade compliance-related roles with detailed understanding of international shipping and customs documentation: commercial invoice, airway bill, bill of lading, EEI, 7501 customs declaration.
Fundamental to intermediate knowledge/experience with HTS (Harmonized Tarif Schedule), GRIs (General Rules of Interpretation), INCOTERMs, ECCN (Export Control Commodity Classification), valuation, country of origin rules, import/export laws and regulations (CFR19-US customs regulations, FTR 15- US Foreign Trade Regulations, EAR- Export Administration Regulations), Embargoes, Sanctions, US CBP ICPs (Informed Compliance Publications), USMCA Free Trade Agreement requirements.
Proficiency with Microsoft Office applications focused on Excel is required (intermediate to advanced: Pivot table, VLOOKUP).
Detailed oriented and organized, able to effectively identify tasks, scope up activities, plan, control, follow through and complete them with minimum supervision.
Incredibly proactive, team-oriented, collaborative, relentless mindset. Independently solving moderately complex issues with minimal supervision.
Excellent written English communication skills. Ability to draft and implement effective Work Instructions and Procedures.
Ability to grow and evolve in this role as Moderna expands its product offering at unprecedented speed.
Interest in learning and developing broad knowledge of US and Canada customs requirements and procedures, including knowledge of the various government agencies that regulate imports and exports of pharmaceutical products
High comfort level with a very fast paced work environment and requirements
Familiarity with dynamic global manufacturing supply chain operational activities
SAP/S4 experience preferred, SAP GTS experience desired.
Knowledge of the pharmaceutical industry highly preferred
Moderna is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:
Highly competitive and inclusive medical, dental and vision coverage options
Flexible Spending Accounts for medical expenses and dependent care expenses
Lifestyle Spending Account funds to help you engage in personal enrichment and self-care activities
Family care benefits, including subsidized back-up care options and on-demand tutoring
Free premium access to fitness, nutrition, and mindfulness classes
Exclusive preferred pricing on Peloton fitness equipment
Adoption and family-planning benefits
Dedicated care coordination support for our LGBTQ+ community
Generous paid time off, including:
- Vacation, sick time and holidays
- Volunteer time to participate within your community
- D iscretionary year-end shutdown
- Paid sabbatical after 5 years; every 3 years thereafter
Generous Paid Leave offerings, including 18 weeks of 100% paid parental leave for all new parents
401k match and Financial Planning tools
Moderna-paid Life, LTD and STD insurance coverages, as well as voluntary benefit options
Complimentary concierge service including home services research, travel booking, and entertainment requests
Free parking or subsidized commuter passes
Location-specific perks and extras!
Candidates should be aware that Moderna currently maintains a policy requiring all US-based employees to be fully vaccinated against COVID-19 and receive a booster shot once eligible . Newly hired employees must be vaccinated and boosted prior to their employment start date. Moderna is an equal opportunity employer and will provide a reasonable accommodation to those unable to be vaccinated or receive a booster where it is not an undue hardship to the company to do so as provided under federal, state, and local law.
In over 10 years since its inception, Moderna has transformed from a research-stage company advancing programs in the field of messenger RNA (mRNA), to an enterprise with a diverse clinical portfolio of vaccines and therapeutics across seven modalities, a broad intellectual property portfolio in areas including mRNA and lipid nanoparticle formulation, and an integrated manufacturing plant that allows for rapid clinical and commercial production at scale. Moderna maintains alliances with a broad range of domestic and overseas government and commercial collaborators, which has allowed for the pursuit of both groundbreaking science and rapid scaling of manufacturing. Most recently, Moderna's capabilities have come together to allow the authorized use and approval of one of the earliest and most effective vaccines against the COVID-19 pandemic.
Moderna's mRNA platform builds on continuous advances in basic and applied mRNA science, delivery technology and manufacturing, and has allowed the development of therapeutics and vaccines for infectious diseases, immuno-oncology, rare diseases, cardiovascular diseases and autoimmune diseases. Moderna has been named a top biopharmaceutical employer by Science for the past seven years. To learn more, visit www.modernatx.com .
Moderna is a smoke-free, alcohol-free and drug-free work environment.
Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. Moderna will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. #LI-NB1
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