Specialist, Subcontracts (Specialist, Procurement Program Analyst)

L3Harris Technologies

Anaheim, CA, USA

Full time

Jan 9

Description:

Internal Job Title: Specialist, Subcontracts

External Job title: Specialist, Procurement Program Analyst

Location: Anaheim (this role is onsite)

SUMMARY

Under general supervision of the Sr. Manager, SCM or delegate, the Subcontract Administrator III is responsible to negotiate, place and administer major subcontracts and procurements. In this role you will work with Program Management, Engineering and Quality to develop procurement specifications and statements of work as well as prepare RFPs and lead source selection teams when evaluating potential and competed suppliers. You will also:

  • Negotiate major subcontracts with selected suppliers, evaluate proposals and cost data, and take a leadership role in Subcontract Integrated Product Team (IPT) environments.
  • Provide adequate cost and pricing analysis support for each subcontract. Ensure compliance with all Government, customer and corporate requirements, including, but not limited to, FAR, DFARS and appropriate certifications.
  • Coordinate completion and close out of all subcontracts ensuring full compliance with all requirements.
  • Ensure subcontract compliance with Public Laws, Corporate policies, Federal Acquisition Regulations (FAR/DFARS/DPAS), and ITAR and import/export requirements. Responsible for the implementation of contractual changes and modification flowed down from the Contracts Department.
  • Maintain productive relations with all suppliers, even under challenging conditions. Make periodic visits and/or perform surveillance and/or drive improvement plans at suppliers to validate Subcontract Compliance and Performance to Plan through active review of leading performance indicators, and timely report of status to Program Management and Engineering.
  • Seek out and recommend appropriate Corrective/ Mitigating Action(s) when necessary, and new sources of supply when necessary.
  • Effectively maintain subcontractor scorecards through actively leading in an IPT environment
  • As a member of the IPT, maintain effective communication with all Departments regarding cost of materials, delivery status and progress, cost reduction proposals, technical problems and solutions, and all other issues affecting the continuity of material and/or services supply.
  • Determine if supplier has manpower and machine capacity available to support delivery schedule of product and solicit supplier suggestions in process or tooling improvements to assure on time delivery of quality product.
  • When called upon, provide project specific financial status to the IPT with regard to Supplier/ Project focused Earned Value Management metrics and required monthly KPIs.
  • Provide leadership role on Cost Reduction teams and in support of Value Analysis efforts. Seek out, propose and execute cost improvement wherever possible. Keep Subcontracts Manager informed of major procurement cost and schedule issues.
  • Conduct all actions in a professional and ethical manner. Perform all duties within parameters of the Department Procedures.
  • Perform other related duties as assigned.
  • Value added contributor in assisting Material estimating/ Pricing with proposal effort, including supplier pricing, analysis, and required FAR documentation, etc. for Cost/ Technical Volumes.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Oversee and participate in high value subcontract negotiation.
  • Determine the appropriate selection and issuance of fixed price, time and materials, labor hours and cost-type subcontract agreements and/or purchase orders.
  • Collaborate with the program the coordination of process validation, first article inspections as well as prototype and production schedule.
  • Work in collaboration with the IPT team the coordination of early supplier involvement in highly technical and/or complex new products, systems, services, parts and designs to optimize quality and meet schedule.
  • As a member of the IPT, maintain effective communication with all Departments regarding cost of materials, delivery status and progress, cost reduction proposals, technical problems and solutions, and all other issues affecting the continuity of material and/or services supply.
  • Contribute key data records to support Contractor Purchasing Systems Reviews (CPSR) and other Government, Customer and/or corporate audits.
  • Oversee the management of subcontractors to meet all subcontract requirements including but not limited to management of Subcontract Data Related Lines items (SDRLs), financial obligations and mitigating cost overruns, schedule, technical and quality requirements.
  • Measure the effectiveness and performance of subcontractors across the business based on active review and assessment of technical, schedule, quality, proposal and management performance.
  • Responsible for the reporting of subcontractor’s performance utilizing the monthly Supplier Rating System.
  • Develop solutions in resolving supplier contractual issues that requires a high level of creativity.
  • Perform risk assessment, identify potential risks and impacts, and develop mitigation plans.
  • Participate in source selection process and the development of cost proposal during new business pursuit working collaboratively with Program Management, Contracts and team leaders.
  • Contribute in process improvement of the department.
  • Works with the SBLO to develop and maintain Small/Disadvantaged business sources when applicable.
  • Coordinates with other L3Harris companies for inter and intra company procurement to meet contractual requirements.

QUALIFICATIONS


KNOWLEDGE, SKILLS AND COMPETENCIES:


Education/Experience: Bachelor’s Degree and minimum 4 years of prior relevant experience or 2 years post-Secondary/ Associates Degree and a minimum of 8 years of prior related experience. Graduate Degree and a minimum of 2 years of prior related experience.

Knowledge:

  • Certified Professional in Supply Management (CPSM Certificate) or similar preferred
  • Working knowledge of FAR/DFARS Government Procurement regulations
  • Working knowledge of CPSR Government audit requirements
  • Contributes to the development of new concepts, techniques and standards; considered an “up and coming” expert in the field.
  • Experienced in high-dollar complex military hardware and services.

Skills Required:

  • Strong leadership and negotiation skills required
  • Possess a clear and substantial understanding of Supply Chain Management, i.e., the most advantageous utilization of qualified suppliers in support of the Division’s goals and objectives
  • Possess strong PC skills in order to generate correspondence, charts, reports and data as required
  • Experience in purchasing, inventory, planning and MRP systems
  • Position will require up to 30% domestic travel
  • Excellent interpersonal and communication skills
  • Works well with management, peers and other departments

LANGUAGE SKILLS

Ability to read, analyze, interpret, and negotiate complex contracts, lease agreements, and consulting agreements. Ability to utilize general business periodicals, professional journals, technical procedures, or governmental regulations to further subject matter knowledge. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.


MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.


REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.


PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.


WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

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