Import Brokerage/ Entry Writer

General Position Summary

This position is responsible for preparing and entering Customs related data for the clearance of goods and payment of duties.      

Essential Job Functions

    CUSTOMS 

• Communicate with branch offices to coordinate clearance of goods.
• Prepare and file entries in a timely and expeditious manner to avoid delays and storage.
• If requested, rate and classify commercial invoice in preparation for entry.
• Ensure correct value, currency, classification, country of origin, OGA, and other required information is properly and accurately entered. 
• Once cleared, ensure entries are turned over to audit timely (within 24-48 hours of clearance). 
• If handling audits, audits should be completed within 3 days of Customs release. 
• Review Declarations, Certificates, etc. to ensure date range is valid (for Blankets), product matches, etc. 
• Ensure that all import transactions meet all the compliance standards for other government agencies. If unsure, check with Supervisor/Manager. 
• Maintain files in an organized electronically and upload relevant shipment details i.e. email or internal work notes.
• Make sure that any changes to entries are immediately conveyed to breakbulk departments.
• Work together and respect your teammates in RLF and breakbulk departments
• Be mindful that the customer is our most important asset and should be treated as such. 
• Ensure that all other government agency releases (especially FDA) are obtained PRIOR to give release copies to breakbulk.
• Review electronic messages carefully to make sure entry is fully released (including each FDA line item).
• Make sure that all required GISTNET and other training are up to date.
• Be mindful of ISO, C-TPAT, and other quality/security requirements when performing your job duties.
• When handling Importer Security Filings (ISF), such filings must be made timely and accurately to avoid penalties. File organization is key to achieving this objective.
• Share any ideas or discoveries (problems, new regulations, process improvements, etc.) with RLF Manager
• Various other related duties related to imports & other customs related issues 
• Special Projects assigned by RLF Manager. 
• Any other tasks or special projects assigned by the RLF Manager

OTHER & MISCELLANEOUS

• Seeks constant improvement, more efficient and less expensive means in work processes.
• Performs special projects and other miscellaneous duties as assigned by supervisor / manager. 
• Maintains high ethical standards in the workplace.
• Report all irregular issues and problems to Manager for solution.
• Maintains good communication with management, office staff members and outside contacts.
• Complies with all company policies and procedures. 
• Responsible for maintaining a clean and safe working area.

Job Dimensions (skills, knowledge & abilities)

Essential Job Dimensions 

Accounting, Accuracy, Attendance & Punctuality, Attention to Detail, Clerical, Communication: Speaking, Reading and Writing in English, Confidentiality, Computer Usage, Diplomacy, Dependability/Reliability, Flexibility/Adaptability, Initiative/Follow Through, Listening & Understanding, Math Skill (Basic), Multi-Tasking, Office Equipment Usage, Order Processing, Product Knowledge, Research, Relation Building, Team Participation.  

Qualifications

Education & Work Experience    

• Associate’s degree (B.A.) or equivalent from two-year college; or equivalent combination of education and experience.
• Must have between one and two years of experience in a similar position.

Tools & Equipment    

• General office equipment including phones, fax, copier, scanner, personal computer, etc.
• Software includes the use of Windows operating system, MS Office.
• Any tools, equipment, software that are required to be used. 

Certificates / Licenses    

• Any certificate or training records that are required by each department, position/title, or government agency. 

Supervisory Responsibilities    

• None

Work Environment & Physical Demands    

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work is typically performed in an office environment with moderate noise. 

Business travel is not required for this position. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully achieve the essential job functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this position, the employee is required to frequently sit and occasionally must stand, walk, use hands and fingers and reach with hands and arms.  The employee may occasionally lift and/or move up to 25 pounds.  

Specific vision abilities include the ability to read and analyze data in hard copy and on a computer screen, measure or identify using eyesight and adjust vision focus.